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JoJo Palko- wedding welcome gifts - formal proposal

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JoJo Palko - Custom proposal - Wedding hotel welcome gifts

Kansas City Box provides a refreshing new approach to corporate and client gifting. We create truly personalized, elevated gifts for clients of all sizes. Whether you’re a business of 5 or 5,000, we will design a gifting suite that fully captures your brand and leaves a lasting impression on clients, employees, vendors, and more.

Our team handles absolutely everything from start to finish. Real people, in our Kansas City based studio, sourcing unique local brands and products, designing branded collateral, hand packing, hand-writing personalized notes, and even taking care of shipping and logistics.

What makes us different from our competitors? In less than one year of business we've grown from a one-woman shop to a team that ships hundreds of gifts monthly, we have extensive experience in creating custom hyper-local gifts for all occasions. We produce many of our products in-house or in collaboration with over 60 local vendors. This allows us to offer virtually endless opportunities for customization and personalization, even at low quantities. We are equipped to handle screen-printing, wooden branding, engraving, letterpress - you name it!

We can incorporate your company’s branding into the theme or color scheme, branded glassware, apparel, accessories, artisan food items, stationery, collateral, and even private label items.

Whether you’re welcoming new employees, celebrating a holiday, launching a new product, or just saying thanks, we’ll create the perfect gifts, customized exactly to your needs and budget. You can just sit back, relax, and take all of the credit.

 
 
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Kansas City Box

 

Carefully Curated gifts leave lasting impressions


Preliminary discussion

We'd be honored to work with you to bring your welcome to KC gifts to life. After our preliminary discussion, we've created a vision which we hope you love and will highlight the gift just as you've envisioned. 

  • After you have reviewed our initial proposal please email us at hello@kansascitybox.com or prior email thread with your likes/dislikes and/or order requests. Once we've established each of the products you love we'll work with you to fine tailor your gifts to their perfection. You can be as hands on or off at this point, it's up to you!


 

curated items we love

 

Gift ProposAL - April 26, 2019 - Guest Arrival Date

Kansas City Hotel Welcome gifts

Need:

Event - Wedding.

Anticipated 15-20 Gifts.

Colors are mainly white, black and greenery. Very minimalist, chic, and modern. Likes the Taste of KC.

 Budget:

$20-$25 per gift ($500 max)

Proposal:

When designing wedding welcome bags, I take into consideration many factors such as location, wedding style, budget, color palette and even the personalities and interests of the couple. But overall, the most important thing is to make sure the gifts are as well-balanced and as unique to the couple and their wedding as possible. Below are some of the categories we like to highlight with photograph examples.

Local Keepsake

Including a meaningful keepsake is a fantastic way to leave your guests with something to remember your wedding by. I adore city-specific coasters or even a notecard set featuring artwork depicting landmarks of the city where you’re getting married. You can even let your gift packaging double as a keepsake by choosing a tote with a screen-printed map of the area. You can also highlight hobbies or interests that play a role in your relationship. Have fun and get creative!

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Sweet Treat

This is a great opportunity to choose something special to you and your fiance. Do you and your fiancé have a favorite bakery nearby? Maybe an individually-wrapped brownie or cookie from this establishment would be the perfect sweet (and meaningful!) snack. Are you having a seaside wedding? Salt water taffy is a great ocean-inspired option to satisfy your guests’ sugar cravings. If you want to tie in your wedding color palette into the gift, macarons are a fantastic way to show off your wedding colors. Or, perhaps you simply want to welcome your guests with a celebratory vibe with champagne gummy bears or champagne bubbles.

Savory Snack

Balance out the sweet with some good old-fashioned salty! Some ideas we like to include are salted peanuts, flavorful crackers, bagel crisps, pita chips, trail mix, popcorn, gourmet potato chips or maybe even some high-quality beef jerky.

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Beverage

Let’s face it. It’s pretty annoying to check into a hotel and discover that bottled water isn’t included in the room. Help your guests stay hydrated especially since they’ll be enjoying cocktails and dancing the night away at your reception! For an added touch, consider sparkling water. Mini San Pellegrino bottles always look nice. Also, consider seasonally appropriate drinks such a gourmet hot chocolate for a winter wedding or a spring IPA beer from a local brewery.

Custom Paper Goods

Chances are, you have all the particulars spelled out on your wedding website as well as the invitation suite you mailed out. But, once guests arrive in town, they may not have easy access to all the info. Make it easy for them by creating a weekend timeline along with any necessary maps to help them get to where they need to be. Also, don’t forget a heartfelt message thanking your guests for making the trip. Take it a step further and create a booklet of the “who’s who” of your wedding party or even the background into your love story. 

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Finishing Touches

Lastly, pull it all together with memorable finishing touches that take the gifts to the next level and really stay in your guests memory long after the wedding is over. This means ribbon that color coordinates perfectly with your wedding palette, tied in the most perfect bow. It can even mean greenery, either inside or outside of the box or bag.

gift proposal 1

based on a budget of $20-$25 we’d recommend the following:

The cost for this gift is $25

  • Black gift box tied with black satin ribbon and a welcome to KC gift tag with floral accents

  • Two Voss Water Bottles

  • Salty Snack with Salty Snack Sticker

    • A unique and tasty treat I’d recommend locally sourced KC BBQ popcorn, locally sourced potato chips, trail mix, or one of your favorite salty snacks

  • Sweet Snack with Sweet Snack Sticker

    • Champagne Gummy Bears and chocolate nonpareils are all popular items or one of your favorite sweet snacks

  • TSG Guide to Kansas City

  • Customized wedding welcome letter and weekend itinerary

  • All hotel logistics taken care of and free local delivery included

    optional upgrades/ SUBSTITUTION suggestions

  • Sub kraft paper bag tied with black satin ribbon and a welcome to KC gift tag with floral accents

    • $1.50 Less

  • Roasterie Cold Brew in sub of Voss Water

    • $1.00 Extra

  • Sub or Add 2 Macaroon Cookies

    • $4.00 Extra


gift proposal 2 - Mini taste of KC

based on a budget of $20-$25 we’d recommend the following:

The cost for this gift is $25

  • Kraft paper bag tied with black satin ribbon and a welcome to KC gift tag with floral accents

  • Topsy’s Popcorn

  • Mini Gate’s BBQ Sauce (this is 3.2 ounces - can be packed in carry on luggage)

  • Roasterie Cold Brew Can

  • Local Chocolates

  • Customized wedding welcome letter and weekend itinerary

  • All hotel logistics taken care of and free local delivery included

optional upgrades/ SUBSTITUTION suggestions

  • Black gift box tied with black satin ribbon and a welcome to KC gift tag with floral accents

    • $1.50 More

  • 2 Voss waters subbed for the Roasterie cold brew

    • Even exchange or $2.00 per bottle to add as an ext


CUSTOM welcome card and Itinerary

Custom design service is included with your gifts - just let us know what you'll like your welcome card to read and we'll create it!


Shipping & Handling

We’re here to make your life easier! We want the gift giving experience to be a fun and enjoyable process. For this reason, we handle all logistics for you. We request a spreadsheet of recipient addresses and any necessary information. If your gifts are going to one location we will contact the hotel(s) and arrange for appropriate delivery and times. From there we individually hand pack each gift and individually track every package to ensure they arrive safe and sound at their intended destination.

Gift Concierge Service

Gift concierge service is available for any order over $10,000 or 500 gifts headed to a single location. For an additional fee, a Kansas City Box team member, the lead of your corporate account, or wedding planner will handle all gift logistics with the final destination including traveling to the location to ensure gifts are shipped in tip top shape, quality and integrity of each gift arrived intact, and the logistics of the shipped gift to the recipient goes smoothly. This service is most popular with large weddings and corporate events where hotel logistics are involved. The additional fee is dependent on number of gifts and location (within the continental United States).


recap

As a recap - This proposal covers a range of local samples, sweets, and eats to be included within a hotel welcome gift. The entirety of our proposed gift includes all custom design work between the $20-$25 price point. These gifts are in no way set in stone and we can accommodate or adjust any products or budget as you see fit. 

Thank you so much for reaching out and taking time to consider the Kansas City Box for your custom gifting. We would be incredibly honored to work with you to create welcome gifts for one of the biggest days of your life! If you'd like to see additional options, have any questions, or would like to proceed with gift orders please do not hesitate to reach out via my direct email, katie@kansascitybox.com. 

Best,

Katie Thompson

www.kansascitybox.com     //     katie@kansascitybox.com     //     417.838.6497     //     @kansascitybox     //   share & discover local